Notebook of Gerard Henderson Cowan - Part 3

Repeat Signal
Can  be used on eleven

occasions viz
I   Repeat Prefix

II   .......        Code Time

III  xxx...        Office of Origin

IV  ......         Service Instructions

V   ......          Words
VI  .......     The wrole of the Preamble
VII  ......     Address to
VIII  ......    Reference line
IX  .....   Text
X  .....    Address From
XI  .....  The wrole of the message
Station Sigs Contd
Resume Answering   AR   Gen Ans
Instruction                  Sig   How Ans    Remarks
Resume Answering   AR   Gen Ans
20/12/17
Duties of a Signal Clerk
Before accepting a message
from an addressor he should
read everything through and
see that it is in correct order, to
see it is correctly signed in
space Z.
Point out any errors to the
addressor and get him to
alter them, also get him
to reduce the message to
as small a number of
words as possible.
If Roman figures are used
any where in the message
they must be altered as
they cannot be sent.
Having satisfied himself
that everything is in order
and accepted the message
he now fills in the Code
time. Contd
 

20/12/17
Duties of a Signal Clerk
II  Then the Prefix
III  Call of Station the message is handed in at
in Office of Origin
IV Service Instructions
If it has been delayed, has
multiple address, is of Previous
date anything referring to
these or the means of
communication is written
in also any word referring
to the priority or if the
message has been redirected.
V  Count the number of Words
VI  Having sent the message
to fill in Sent Column
[[Plus?]] Sent.
At 10.45 AM = time he receives R D
                          from receiving station
To P B.          =    Call of Stn recieving
By Sig Banks. C.  = Rank name and
                                   initial of operator
Against Date PB/ 17/12/17 is put the date
and station call.A ring is drawn
round the whole
 

Method of attaching message to A Form
A Form
Duties of a Signal Clerk
If addressor hands in a message
written on plain paper
To satisfy himself all is in order
and correctly signed
If there is room on the paper
he would write on the Prefix
Code time Number of words etc
If however there was no
space he would attach the
message to an A Form
— See diagram Page (  ) — so that
the top of the message came
just at the bottom of the
preamble.
The preamble would then
be filled in in the usual
manner.
 

Messages requiring several 2 forms
In the case of a message
requiring more than one form
1st form would contain the whole
of the Preamble also the
Sent Column & Office Stamp
the address To and part of the
text
Nothing whatever would be
written in address From or
Space Z
On all intermediate Forms
the Prefix No of Words Code time
Office of Origin & Office Stamp
would be filled in also the
text. Nothing is put in the
Sent Column of Address To
or From
On the last form would be
 

Notes
Important words
All important words in messages
are sent in Cipher and are
then repeated back.

C C the cipher sign is sent

before and after the words

 

In all messages the [[?]]

and code time are answered

by themselves

 

All received messages are 

to then in duplicate the 

top copy being filed

the carbon copy is for

delivery

Messages requiring Several Forms

Part of Text the whole of the

[[preamble?]] the office Stamp

address From and the addresser's 

or his deputy's signature

 

As the operator sends each Form

he would mark them clearly

1^st 2^nd 3^rd etc these would 

not be counted as words and 

are not sent. Also on the 

first Form would be marked

the number of Forms used

This would be written in 

anywhere there was room.

 

21/12/17

Receiving a message for Transmission

When receiving a message

for transmission the C Form

is again used only one copy

is taken not two as for

delivery.

 

The column-Handed in at etc should

be filled in first putting in

the time then the call^name of

the ststion sending, not 

the call, and the code time 

decoded.

The time entered against

received is the time that

the message correct

signal has been sent

to station sending.

 

Having Transmitted the 

message and received [[RD?]] you

fill in the sent Columns office stamp.

 

 

21/12/17

Delivery of messages and disposal of same

When a message is received

for delivery- say to [[?]]

close to the signal stn both

the original and carbon copy 

would be both sent to the 

orderly room. The original 

copy having been initialed 

by the addressee it will

be returned to the signal stn

for filing. The carbon copy 

being kept by the addressee.

 

In the case of having to

deliver the message- say to

an officer a quarter of a mile

away not [[?]] to your

[[Hdgrs?]] but receiving messages

through your stn.

The carbon copy would be

enclosed in an envelope

A.F.C398. and sent by runner

 

 

21/12/17

Delivery of messages Contd

to the officer, who having 

received the message and read

it would sign his name

in full- and rank. and would

fill in the date & time he had 

received the message, in

spaces marked off on the 

envelope for that purpose.

The runner then takes this 

envelope back to the 

signal office. The Sent

column on the original

copy of message would then

be filled in, putting in the 

time that the officer had 

written on the envelope

this being the time he had

received the message. As

the officer has no call

his name would be written

in against To

 

Redirected message

These would come as an 

S message for delivery 

 

The signal clerk would make

inquires as to the addressee's

whereabouts and having

acertained this would redirect

the message

 

Attach the original message 

on the C Form to an A Form

top of original coming

just to the bottom of address

To on the A Form

 

^{He would} cross out the old address on

the C Form & write the new

on A Form and will also fill

in the original code time

and office of origin on A Form

and in Service instructions write

 

 

Redirected messages Contd

redirected from (giving call

of his stn)

 

He would then recount the 

words in the message, to see

if new address's had altered

the number, and enter these 

up on A Form

 

The message will then be 

treated as an outgoing

message and filed on the 

outgoing file