Terms of Use


The Transcribe website is developed and managed by the Australian War Memorial.

By using the Transcribe website you acknowledge that you have read, understood and agree to be legally bound by these Terms of Use including without limitation the Copyright Policy, the Privacy Policy, the User Guide, the Moderation Policy (and any other relevant policies or procedures of the Australian War Memorial) appearing on its website at www.awm.gov.au.

We may amend these Terms of Use (including any policies or procedures incorporated by reference) from time to time, and you agree to be bound by the amended terms upon their publication on this website.

Your use of the content on this website

Unless we indicate otherwise, everything on this website is provided under a Creative Commons Attribution – Non Commercial 3.0 Australia licence (CC BY-NC 3.0 AU), with the exception of:

  • the Commonwealth Coat of Arms
  • the Australian War Memorial logo
  • any material protected by a trade mark
  • content supplied by third parties.

The details of the relevant licence conditions are available on the Creative Commons website, as is the full legal code for the CC BY-NC 3.0 Australia license at https://creativecommons.org/licenses/by-nc/3.0/au/legalcode. For further information please see the Australian War Memorial’s Copyright Policy.

Other uses of the contents of this website, other than those permitted by an exception in the Copyright Act 1968, require express written permission from the copyright owner and author of the material.


The Commonwealth will not be responsible for any errors or omissions in the content or material appearing on this website and its contents. Please see our Disclaimer Notice.

If you believe there has been an error or omission in any of the material, please contact the Australian War Memorial at webmaster@awm.gov.au.

Contributions from registered account holders

In addition to the above terms, the following conditions apply to any contributions (including transcription and review) that registered account holders make to the Transcribe website.

(a) Registered account holder conditions

By becoming a Transcribe registered account holder you represent and warrant the following:

  1. The information that you have provided in connection with your Transcribe registered account set up is true and correct. 
  2. Your username and profile picture are not offensive or illegal. 
  3. You understand that the information you provide through your account set up is stored by the Australian War Memorial database which may be hosted by a contracted service provider to the Australian War Memorial. 
  4. You understand that the information you provide through your account is held in secure database. 
  5. You consent to your email address and any other contact details being used for the following purposes:
    1. to contact you in relation updates to the Transcribe website
    2. to contact you in relation to your transcription on the Transcribe website
    3. to contact you for the purpose of research on your experience as a user of the Transcribe website.
    4. to contact you in relation to any other matter that the Australian War Memorial considers appropriate in its sole discretion.
  6. You will keep your account details, including username and password, secure at all times including by ‘logging out’ of the user pages when access is no longer required in a session.
  7. You will transcribe text on the website as possible to reflect the original document

(b) Grant of licence by registered account holders

Subject to these Terms of Use, as a registered user, you acknowledge and agree that the Australian War Memorial may make any transcription you have done on the website available on this website, social media or on other websites, or in any context that the Australian War Memorial considers appropriate, and that your transcription may be read and used by other parties on any terms that the Australian War Memorial deems appropriate.

In particular, by transcribing on this website, you grant the Australian War Memorial at no cost, a perpetual, irrevocable, royalty-free and licence-fee free, worldwide, non-exclusive licence (including a right of sub-licence) to use, reproduce, copy, modify, edit adapt, publish, communicate to the public and exploit, whether online or otherwise, your transcription on the website, in any format or compilation, with or without attribution of authorship, for any purpose, and on any terms deemed applicable by the Australian War Memorial’s in its sole discretion.

(c) Moderation

Contributions to the website may be reviewed by the Australian War Memorial moderator according to the Moderation Policy and any factors that the Australian War Memorial may consider relevant from time to time, to determine their suitability for publication or storage on the website. Our Moderation Policy and User Guide provides further information on the publication of contributions on the website.

All transcriptions submitted to or stored on the website may be published or stored at the Australian War Memorial’s sole discretion and may be edited or deleted without notice. The Australian War Memorial’s decisions will be final and no discussions will be entered into. The Australian War Memorial also reserves the right to publish all contributions online and without review, immediately after they are submitted.

(d) Other registered account holder warranties

As a registered account holder, you acknowledge and agree that you are legally responsible for all contributions you make to the website and must ensure that:

  1. your contribution does not breach any law (including without limitation confidentiality, copyright, moral rights, performers’ rights, privacy or defamation) including when used by the Australian War Memorial in accordance with these Terms of Use or otherwise in the contexts envisaged, and that you have corresponding written licences and consents in favour of the Australian War Memorial for our use of the contribution in accordance with the licence you have granted under these Terms of Use.
  2. your contribution does not depict extreme violence, is not pornographic, defamatory, racist, obscene, offensive or discriminatory and does not in the Australian War Memorial’s opinion intimidate, harass or defame another person or organisation
  3. to the best of your knowledge your contribution is truthful and accurate transcription you submit does not contain links that contain viruses or could harm the Australian War Memorial’s software or technology
  4. your transcription does not promote, distribute or endorse commercial products or activities or solicit business 
  5. your contribution otherwise complies with these Terms of Use including in particular the Submission Guidelines and the Moderation Policy.
  6. Any misuse of the Transcribe website may result in revocation of the account.


As a user of this website and/or registered account holder, you indemnify the Australian War Memorial, its officers, employees and agents for any losses, damage, costs or liability suffered by the Australian War Memorial or the Commonwealth arising from your breach of these Terms of Use (including any conditions, warranties or representations) or arising from any act or omission by you or another person using your account (as applicable) in connection with this website.

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